Perf-Based Stds, Juvenile Correctional Facilities, 5th Ed_DEC 2024

Part 7: Administration and Management

Information System

The facility contributes to, has access to, and uses an organized system of information storage, retrieval, and review The information system is part of an overall research and decision-making process relating to both juvenile and operational needs and its effectiveness as it relates to overall facility manage ment is evaluated in writing annually Comment : Information systems facilitate decision making, research, and timely re sponses to juvenile needs and outside inquiries. In large systems, information sys tems often are the responsibility of the parent agency. If the parent agency does not provide this function, the facility should train and assign specific personnel to it.

JCF-7F-04 (Ref 4-JCF-6F-04) Revised Jan 2017

Protocols : Information storage; retrieval; review documentation.

Process Indicators : Information review.

5-JCF-7F-05 NEW Jan 2017

(Effective NLT January 1, 2024) Written data security policy, procedure, and practice govern the collection, storage, retrieval, access, use, and transmission of sensitive or confidential data contained in paper, physical, or media format.

Comment : None.

Protocols : Written policy and procedure.

Process Indicators : Observation.

5-JCF-7F-06 NEW Jan 2017

(Effective NLT January 1, 2024) There is a written information technology incident response and management plan to be used in the event that the in stitution experiences an information technology security breach The plan is approved by the agency Chief Information Officer or equivalent, reviewed annually and updated as necessary, and is communicated to all staff The plan includes the following: • Incident reporting procedures • Staff roles & responsibilities for incident response and management • Incident investigation procedures • Incident remediation and closure procedures • Post-incident review and action planning procedures that focus on prevent ing future reoccurrences

Comment : None.

Protocols : Written policy and procedure. Written plan.

Process Indicators : Observation. Documentation of approval, and annual review. Interviews.

Juvenile Correctional Facilities, Fifth Edition 169