Perf-Based Stds, Adult Corr. Inst. 5th ed March 2021

Performance Standard 1A: Facility Administration

Role of Outside Agencies

5-ACI-1A-11 (Ref. 4-4011)

The role and functions of employees of other public or private agencies pro- viding a service to the institution are covered by written policy and procedure that specify their relation to the authority and the responsibility of the war- den/superintendent.

Comment : The duties and responsibilities of personnel employed by other public or private agencies should be specific in a contract or other type of agreement.

Protocols : Written policy and procedures. Contracts.

Process Indicators : Staff interviews. Documentation of cooperation/agreement.

Policy and Procedure Manuals

5-ACI-1A-12 (Ref. 4-4012)

The policies and procedures for operating and maintaining the institution and its satellites are specified in a manual that is accessible to all employees and the public. This manual is reviewed at least annually and updated as needed. Comment : A government agency has an obligation to make public its philosophy, goals, and objectives. A program should be conducted to familiarize employees with the manual.

Protocols : Written policy and procedure. Personnel manual.

Process Indicators : Staff interviews. Observation (of available manuals). Docu- mentation of annual review and revision.

5-ACI-1A-13 (Ref. 4-4013)

Each department and major administrative unit in the institution maintains and makes available to employees a manual of standard operating procedures that specifies how policies are to be implemented. These procedures are re- viewed at least annually and are updated as needed. Comment : Detailed manuals of standard operating procedures assist employees in successfully carrying out their assignments and help ensure overall conformance to institutional policy and procedure. All employees should be thoroughly familiar with the sections concerning their particular assignments.

Protocols : Written policy and procedure. Standard operating procedure manual.

Process Indicators : Staff interviews. Documentation of annual review and revi- sion. Acknowledgement form.

Adult Correctional Institutions, Fifth Edition

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