Perf-Based Stds, Juvenile Correctional Facilities, 5th Ed_DEC 2024

Part 7: Administration and Management

erty records should include the following information: the purchasing process and criteria for the selection of bidders and vendors, purchase date and price, source of funds, current value (if applicable), unit and location to which assigned, and name of person assigned the property. Protocols : Written policy and procedure; purchasing procedures and forms; appli cable rules and regulations; property inventory forms.

Process Indicators : Purchasing documents; property inventory forms.

Position Control 5-JCF-7B-10 (Ref 4-JCF-6B-10)

Procedures regulate position control regarding position allocation, budget au thorization, personnel records, and payroll Comment : Information on the number and type of positions filled and vacant should be available at all times. The fiscal office should verify all payroll positions are authorized in the budget, all persons on the payroll are legally employed, at tendance records support the payroll, and needed funds are available. The payroll should be based on timekeeping records.

Protocols : Written policy and procedure; personnel forms and procedures.

Process Indicators : Position-allocation documents; budget authorization docu mentation; personnel records; payroll records.

Canteen 5-JCF-7B-11 (Ref 4-JCF-6B-11)

If a canteen is available where juveniles can purchase approved items that are not furnished by the facility, the canteen operations are strictly controlled using standard accounting procedures Comment : To minimize differences in individual spending power, restrictions should be placed on purchase amounts. Means of purchase other than cash should be considered.

Protocols : Canteen operation guidelines.

Process Indicators : List of approved items not provided by facility; items available through canteen operations; vending machine contracts (if any); staff and juvenile interviews.

Juvenile Funds 5-JCF-7B-12 (Ref 4-JCF-6B-12)

Accepted accounting procedures govern the operation of any group fund es tablished for juveniles Any interest earned on monies other than operating funds accrues to the benefit of the juveniles.

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