Perf-Based Stds, Adult Corr. Inst. 5th ed March 2021

Part 3: Institutional Operations

5-ACI-3B-07 (Ref. 4-4217)

Written policy, procedure, and practice provide for a communications system within the institution and between the institution and community in the event of urgent, special, or unusual incidents, or emergency situations. Comment : The facility should have available walkie-talkies and/or a radio base station, receivers and transmitters or other independent mechanical means of com- munication to maintain constant contact with the outside community if conven- tional means of communication are disrupted. Institutions located in areas subject to severe storms, tornadoes, or hurricanes should maintain a ready means of voice communication with the community.

Protocols : Written policy and procedure.

Process Indicators : Documentation of communication.

5-ACI-3B-08 (Ref. 4-4218)

There is a written plan for preventive maintenance of the physical plant; the plan includes provisions for emergency repairs or replacement in life-threat- ening situations. Comment : Regular care and inspection of equipment is essential for safe and effi- cient operations. The preventive maintenance plan should be implemented by qual- ified staff or maintenance professionals.

Protocols : Written policy and procedure. Preventive maintenance plan.

Process Indicators : Documentation of preventive maintenance/maintenance con- ducted. Staff interviews.

5-ACI-3B-09 (Ref. 4-4219)

Emergency equipment and systems are tested at least quarterly. Power gen- erators are inspected weekly and load tested quarterly at a minimum or in accordance with manufacturer’s recommendations and instruction manuals. Comment : Emergency equipment, such as standby lighting, batteries, power gen- erators, fire fighting apparatus, communications systems, and alarms should be checked frequently to ensure their reliability.

Protocols : Written policy and procedure. Testing schedule and report forms. Man- ufacturer’s instructions.

Process Indicators : Facility records and logs. Documentation of tests and actions taken to correct identified deficiencies.

90 Adult Correctional Institutions, Fifth Edition