Perf-Based Stds, Adult Corr. Inst. 5th ed March 2021

Part 1: Administration and Management

Inmate Access to Records 5-ACI-1E-04 (Ref. 4-4098)

Written policy and procedure govern inmates’ access to information in their case records.

Comment : Inmates should have access to their case records and files consistent with applicable statutes regarding the procedures and conditions for reviewing these ma- terials. Exceptions should be based on possible harm to the inmate or others.

Protocols : Written policy and procedure. Process for inmate access to case records.

Process Indicators : Inmate case records.

Release of Information 5-ACI-1E-05 (Ref. 4-4099)

The institution uses a “release of information consent form” that complies with applicable federal and state regulations. Unless the release of informa- tion is required by statute, the inmate signs the consent form prior to the re- lease of information and a copy of the form is maintained in the inmate’s case record. Comment : The confidentiality of information regarding inmates is protected by law. The consent form may include the following items: name of person and agen- cy or organization requesting information; name of institution releasing informa- tion; specific information to be disclosed and purpose of disclosure; signature of inmate and date of signature; and signature of employee witnessing the inmate’s signature. Where statutes direct, consent forms should not be required for release of information to judicial, law enforcement, correctional, and social service au- thorities involved with the individual case.

Protocols : Written policy and procedure. Consent of Release of Information Form.

Process Indicators : Inmate case records. Completed consent forms.

40 Adult Correctional Institutions, Fifth Edition