Perf-Based Stds, Adult Corr. Inst. 5th ed March 2021

Performance Standard 1B: Fiscal Management

Inmate Funds 5-ACI-1B-20 (Ref. 4-4044)

Written policy and procedure govern the operation of any fund established for inmates.Any interest earned on monies other than operating funds accrues to the benefit of the inmates. Comment : When money is available from donations, commissary/canteen profits, or other sources, a fund should be established for the benefit of the inmates. The respon- sibility for administering such a fund should be fixed, and specific guidelines and con- trols should be established for collecting, safeguarding, and spending these monies.

Protocols : Written policy and procedure.

Process Indicators : Inmate records. Financial records. Budgets.

5-ACI-1B-21 (Ref. 4-4045)

Inmates’ personal funds held by the institution are controlled by accepted ac- counting procedures.

Comment : The responsibility for the control and accounting of inmates’ personal funds usually is delegated to the institution’s business manager. Inmates should receive receipts for all financial transactions.

Protocols : Written policy and procedure.

Process Indicators : Inmate records. Financial records. Budgets.

5-ACI-1B-22 (Ref. 4-4046)

Written policy, procedure, and practice provide that inmates can deposit per- sonal funds in interest-bearing accounts and accrue the interest earned on those accounts. Comment : Inmates should have the opportunity to deposit and withdraw funds in their accounts unless substantial reasons justify otherwise. Any interest earned, whether the individual’s funds are in a personal account or are consolidated in a centralized account, should accrue to the inmate.

Protocols : Written policy and procedure.

Process Indicators : Inmate records. Financial records.

5-ACI-1B-23 (Ref. 4-4047)

Written policy, procedure, and practice provide that any financial transac- tions permitted between inmates must be approved by staff.

Comment : Uncontrolled financial transactions between inmates can foster illegal activities.

Protocols : Written policy and procedure.

Process Indicators : Inmate records. Financial records. Documentation of staff approval.

Adult Correctional Institutions, Fifth Edition 17