Perf-Based Stds, Adult Corr. Inst. 5th ed March 2021

Part 1: Administration and Management

Internal Monitoring 5-ACI-1B-11 (Ref. 4-4035)

Written policy, procedure, and practice provide for ongoing monitoring of the institution’s fiscal activities. The results are reported in writing at least quar- terly and are forwarded to the parent agency.

Comment : Internal monitoring allows an institution to determine whether internal control procedures are being followed and to strengthen them where needed.

Protocols : Written policy and procedure. Fiscal policies and procedures.

Process Indicators : Quarterly Reports. Fiscal reports. Interviews.

Independent Audit 5-ACI-1B-12 (Ref. 4-4036)

Written policy, procedure, and practice provide for an independent financial audit of the facility. This audit is conducted annually or as stipulated by stat- ute or regulation, but at least every three years. If the facility is a part of a state system, an internal audits section or department of the agency’s central administration and/or statutory agency shall be considered independent of the facility to be audited.

Comment : None.

Protocols : Written policy and procedure. Statutes and regulations.

Process Indicators : Documentation of independent financial audit.

Inventory 5-ACI-1B-13 (Ref. 4-4037)

Written policy and procedure govern inventory control of property, supplies, and other assets. Inventories are conducted at time periods stipulated by ap- plicable statutes but at least every two years. Comment : Current and complete inventory records should be maintained for all property and equipment. Property records should include the following informa- tion: purchase date and price; source of funds; current value (if applicable); unit and location to which assigned; and name of person charged with custody.

Protocols : Written policy and procedure. Statutes and regulations.

Process Indicators: Inventory records. Purchasing records.

14 Adult Correctional Institutions, Fifth Edition