Perf-Based Stds, Adult Corr. Inst. 5th ed March 2021

Part 3: Institutional Operations

5-ACI-3D-16 (Ref. 4-4281-8)

Written policy, procedure, and practice provide that all case records asso- ciated with claims of sexual abuse, including incident reports, investigative reports, offender information, case disposition, medical and counseling evalu- ation findings, and recommendations for post-release treatment and/or coun- seling are retained in accordance with an established schedule of document retention.

Comment : None.

Protocols : Written policy and procedure. A records retention schedule.

Process Indicators : Copies of case records detailing allegation of abuse. Medical and counseling reports.

Protection from Unreasonable Searches 5-ACI-3D-17 (Ref. 4-4282)

Written policy, procedure, and practice govern all searches and preservation of evidence when an inmate is suspected of a new crime. Such searches are authorized only by the warden/superintendent or designee unless immediate action is necessary; in such cases the warden/superintendent or designee is fully informed as soon as possible after the search. Comment : Searches directed at solving a possible new crime should include provi- sions for the preservation of evidence as well as the legal protection of individual rights afforded under the Fourth Amendment. Regulations should specify the cir- cumstances and manner in which such searches are to be conducted.

Protocols : Written policy and procedure.

Process Indicators : Facility logs and records. Documentation of prior approval of searches.

Freedom in Personal Grooming 5-ACI-3D-18 (Ref. 4-4283)

Written policy, procedure, and practice allow freedom in personal grooming except when a valid interest justifies otherwise.

Comment : Inmates should be permitted freedom in personal grooming as long as their appearance does not conflict with the institution’s requirements for safety, security, identification, and hygiene. All regulations concerning personal grooming should be the least restrictive necessary.

Protocols : Written policy and procedure. Grooming regulations. Inmate handbook.

Process Indicators : Documentation of instances in which personal grooming choices were denied. Observation. Inmate interviews.

108 Adult Correctional Institutions, Fifth Edition