2025 ACA Winter Conference Orlando_Exhibitor Prospectus

Schedule at a Glance

Exhibitor Timeline and Important Dates Please note the following important dates and deadlines regarding the upcoming 2025 Winter Conference.*

Sept. 2024

Submit Booth Reservation Contract Submit Sponsorship Contract Sept. 15 — Deadline for Ad Contracts and Materials for Planning Guide Sept. 16 – Housing opens online: www.aca.org Sept. 16 – Online registration opens Submit Booth Reservation Contract Submit Sponsorship Contract Oct. 7 — Exhibitor Services Kit is available through Hargrove Oct. 15 – Deadline for Ad Contracts Program Book

Oct. 2024

Nov. 2024

Submit Booth Reservation Contract Submit Sponsorship Contract Nov. 15 — Deadline for Ad Materials for Program Book Nov. 15 – Booth Deposit Deadline Nov. 22 — Deadline for Exhibitor Directory Entries Submit Booth Reservation Contract Submit Sponsorship Contract Dec. 6 — Shipment to Advance Warehouse Begins Dec. 16 — Order Forms Discount Deadline for Hargrove

Dec. 2024

Jan. 2025

Jan 7 — Shipment to Advance Warehouse ends Jan. 9 — Onsite Registration opens 3–5 p.m.

Jan 10 — Direct shipping begins Jan. 10 — Conference begins

For additional information, please call 1-800-222-5646 or email dashawnb@aca.org

*Dates subject to change without notice.

Orlando | ACA 2025 Winter Conference 19